Your Board of Directors
Members of the KV REMC Board of Directors work on your behalf to ensure we are providing the best service and community resource possible.
- Board Meeting Minutes
- Responsibilities of your Directors
- Board Elections
- Annual Meeting
- Annual Report
Board Meeting Minutes
The Kankakee Valley REMC board of directors meets on the second Monday of each month. Due to scheduling conflicts, there are months when the date might change. If you would like to view a copy of any minutes prior to 2019, please contact firstname.lastname@example.org. Click below for minutes from the previous board meeting.September 2020
Life as a Kankakee Valley REMC Director
Who is a director?
A director is a Kankakee Valley Rural Electric Cooperative (Co-op) member/consumer who has been elected from the entire membership to represent their district and serve the entire Co-op’s best interests. A director should be willing to actively engage in electric utility industry policy discussions. They should demonstrate a capability for thoughtful reasoning, future- thinking, and collaborative decision-making in the boardroom. Openness to change is also an attribute of an ideal director.
But what does it REALLY take to be a Kankakee Valley Cooperative Director? Here’s what current directors say:
- Being a director is both a joy and a significant responsibility. There’s technical jargon and lots of time spent studying, learning, and discussing a complex industry on the local, state, national, and world levels. But being a director is also impactful in the community and it’s an incredibly interesting industry.
- A director must have both a desire to contribute to the Co-op’s wellbeing and confidence in decision-making. If you have a particular “ax to grind”, special cause or agenda, this is not the place for you. The board follows majority rule, but once a decision is made it’s unanimously supported as the board’s opinion, not individual opinions.
- The electric industry is quite complicated, with lots of moving parts, many of which are outside our control. So a member who wants to join the board to “shake things up”, is likely to be disappointed. We need to seek the best horizon for our various decisions, and that usually takes longer than might be hoped.
- The board employs the CEO to run the Co-op so the Board is not directly involved with day-to-day activities. The Board sets operational parameters through annual budget line items, reviews/adopt policies to balance both the Co-op’s and members’ needs, and formally direct the CEO. Together, the Board and CEO are a team.
- People who have strong community connections, or who would like to have them, will thrive as a director. Especially those who enjoy collaboration across entities— for example, working with fellow directors from other co-ops across Indiana and the nation—there’s an opportunity to help create wonderful relationships that help our membership.
What are the director's duties?
Because Kankakee Valley is a private corporation—not a public agency—a director has the same basic fiduciary duties and responsibilities as any other private corporation director, say, for a private bank or private manufacturer or private retailer. But remember that decisions are made with only the best interests of the members in mind, not stockholders.
Carry No Axes to Grind & Stay Out of the News: A director has the fiduciary duty to be loyal to the Co-op’s best interests as a whole—above any personal interests and in support of all board decisions, except in exceptional circumstances where there is a clear and present threat to the Co-op’s survival.
No One is Above the Co-op’s Rules: A director has the fiduciary duty to obey the Co-op’s articles of incorporation, bylaws, agreements, and applicable policies—even if you feel they are an annoyance or inconvenience to you. You lead by example.
Be a Lifelong Learner and Team Player: A director has the fiduciary duty to exercise due diligence and care in being well-informed on boardroom issues, attending meetings, getting trained, and adhering to confidentiality requirements for private, proprietary and/or otherwise sensitive information disclosed to you in the course of your service.
THIS IS KEY: To fulfill the duties above, you must be tech-savvy with a Co-op provided iPad. You’ll rely on this iPad for all Co-op Microsoft Outlook email, archived documents, the monthly board packet in the DirectorPoint app and other uses. Staff will train you, but you will need to earn your tech wings quickly because you will be flying solo with your iPad in short order.
What Co-op actions does an individual director take?
None. The board of directors collectively takes action by:
- Approving general policies, annual budgets, special contracts, capital credit retirements, bylaw amendments, and rate schedules;
- Hiring a CEO, an audit firm, and corporate counsel;
- Establishing the annual meeting date and monthly meeting dates;
- Appointing voting delegates to affiliated entities’ annual meetings and approving directors to the Operation Roundup Trust board;
- Monitoring the Co-op’s operations through the CEO. A director makes decisions in collaboration with six fellow directors as a board. A high- functioning board consists of directors with high emotional intelligence demonstrating mutual respect and seeking out each other’s perspectives to inform their own perspective on pending board action. Specifically, mutual respect means that differences of opinion on matters considered and acted upon by the board should not be shared outside the boardroom.
What is the time commitment?
Kankakee Valley’s board of directors meets about twelve times during the year. The board meets monthly, typically on the 2nd Monday convening at 6:30 p.m., but 4:00 p.m. meetings are also held occasionally during the winter months. Board meetings last approximately 2 to 3 hours and require at least an equal amount of time for advance preparation and study.
Kankakee Valley directors spend at least 8-12 hours a month reading industry-related materials and news to stay abreast of policy trends and information. You’ll also receive co-op and industry trade publications. You’ll be reading about energy industry trends and research, oftentimes sprinkled with acronyms and technical jargon that you’ll wonder about, and be expected to find out about.
As an elected representative voted on by the entire membership, you’ll be expected to be open to talking about co-op issues with members in your neighborhood and throughout Kankakee Valley’s service area. The CEO is the Co-op’s spokesperson and can answer any member’s questions, so your role is to be a member-ambassador connecting the Co-op to its members.
Kankakee Valley directors travel to out-of-town meetings 2 to 3 times during the year. Additionally, multiple-day, out-of-state travel is required 2 to 3 times annually in order to attend meetings addressing industry issues and for educational purposes.
Co-op policy requires that all directors must earn a Credentialed Cooperative Director (CCD) Certificate through the National Rural Electric Cooperative Association (NRECA). The Certificate is awarded by NRECA upon the successful completion of 5 courses: Director Duties and Liabilities, Understanding the Electric Business, Board Operations and Process, Strategic Planning, and Financial Decision-Making. These courses are held at Indiana Electric Cooperative Association in Indianapolis and prior to national and regional meetings. Each session lasts 1 or 2 days. The policy requires that directors attain certification within 2 years after being elected.
The Board Election Process
At Kankakee Valley REMC our customers are more than just someone who purchases power from us. They are members. As member-consumers, they have a voice in the leadership for the cooperative. Each member-consumers gets one vote and has equal representation on the cooperative board.
When Do Board Elections Take Place
Beginning in May, the election process for the Kankakee Valley REMC board of directors begins. Only those member-consumers who have completed the necessary requirements to run for directorship will be placed on the ballot. During the annual meeting, held in early June, votes are tabulated and the winners of the election are announced.
Voting for your directorsMember-consumers can vote one of three ways: online, mail-in or in-person at the annual meeting. All member-consumers will receive a voting packet by mail in early-May. Information on each voting method is available within the packet. Regardless of the district for which a member-consumer resides in, they are allowed one vote for a director in each district running for directorship.
Interested in running for directorshipBelow is the year of election for each geographical districts:
1-At Large Seat (Any area served by Kankakee Valley REMC)
District 3 (Lincoln, Johnson, Union, Noble, Pleasant, Washington, Hanna, Prairie, Dewey, New Durham, Clinton and Cass townships in LaPorte County and Lincoln and Liberty townships in St. Joseph County)
District 5 (Cass, Rich Grove, Franklin, Tippecanoe, Monroe, White Post and Jefferson townships in Pulaski County. California, Jackson, Railroad and Wayne townships in Starke County)
1-At Large Seat (Any area served by Kankakee Valley REMC)
District 1 (Porter (western portion), Boone and Pleasant townships in Porter County and Ross and Winfield in Lake County)
District 2 (Westchester, Pine, Jackson, Center, Washington, Morgan, Union, Porter (eastern portion) and Liberty townships in Porter County)
To be a candidate for a seat on the board of directors, you must reside in the geographical district up for election and be nominated by petition. The procedures and guidelines to be followed in nominating qualified candidates by petition are as follows:
A. All prospective candidates must complete the Petition for Director Nomination form.
B. All prospective candidates must complete a Disclosure of Interest Form.
C. All prospective candidates must consent in writing to a background check.
D. A potential candidate, in order to be included on the ballot for the election of directors, shall obtain the signatures and other required information of no less than 15 current member-consumers of Kankakee Valley REMC from the district in which the potential candidate intends to run. At-large candidates may obtain signatures from members in any district.
E. Potential candidates must attend a mandatory Candidate Orientation and Information Meeting.
One of the cooperative's time-honored traditions is its annual meeting. This event is more than just a meeting though; this event allows the cooperative employees and directors to interact with its member-consumers, hear questions and concerns, and update the membership on the co-op and industry activities.
The annual meeting is a family event, with events including:
-Live musical entertainment
-Voting for directors
-Cash Prizes and a Grand Prize of $4,000 Vacation
-Free, catered dinner
2020 Annual Meeting
The Kankakee Valley REMC Annual Meeting will take place on September 10 at the Porter County Expo Center. This year's event will be like a drive-in movie! All activities will take place from your vehicle. Pick up a boxed dinner provided by Birky's Catering and take it home or enjoy it while listening to live music by 45 RPM from your car or lawn chair. Click here to learn more about the event or view the annual meeting advertisement here.
We will be hosting the business meeting this year virtually! Click here to tune in to the meeting on September 10 at 7:30 p.m. CDT. Director election results, cash prize drawings and so much more will take place during the meeting.
2019 Annual Report
To review a copy of the 2019 Annual Report, visit here.
Annual Meeting Event Highlights:
Gate Opens - 4:30 p.m.
Registration and Dinner Pick-up - 5:45-6:45 p.m.
Director Voting - 4:45-7:00 p.m.
Entertainment (45 RPM) - 5:00-7:30 p.m.
Virtual Business Meeting - 7:30-8:00 p.m.
(To help prevent the spread of COVID-19, please practice social distancing and wear a mask when necessary. Please do not attend the event if you are experiencing flu-like symptoms such as fever, cough, or shortness of breath.)
Each year Kankakee Valley REMC publishes an Annual Report that is distributed in conjunction with the cooperative's Annual Meeting event. Click below to review a copy of the current annual report.
2019 Annual Report